Location: Maidstone office & sites within the South East division

Division: South East

Sector: Infrastructure / Civil Engineering

Role Type: Administration play a key role in supporting the successful delivery of civil engineering projects. We are looking for an Administrator to support our operational and commercial teams in our Maidstone office and sites within the division.

This role is responsible for ensuring site records and documentation are maintained accurately and efficiently, supporting the smooth day-to-day running of projects, and the Maidstone office. Working closely with site teams, you will help ensure compliance, organisation, and effective communication across all aspects of project administration.

What you’ll be doing:

· Upload, track and manage site records, including safety files, site diaries, risk assessments, RFIs and change control logs.

· Support site teams with maintaining health & safety records, plant and material registers, and subcontractor certifications.

· Ensure project drawings and documentation are accurately controlled and maintained using current version control procedures.

· Assist with weekly and monthly reporting requirements, including KPIs and compliance returns. · Coordinate PAT testing of Knights Brown equipment and liaise with subcontractors regarding inspections and safety requirements.

· Support site setup activities, including visitor management, site inductions, toolbox talks and maintaining stocks of PPE and consumables.

· Manage incoming communications, emails and site administration enquiries.

· Maintain project documentation within the correct storage locations and in accordance with company procedures.

· Make accommodation and travel bookings

· Maintain and update the Maidstone office folder, ensuring plans, certifications and office equipment are up to date, liaising with the landlords team

· Travel between project sites will be required hence the remuneration package includes a company car

What we’re looking for:

· Previous experience in an administration role, ideally within construction, engineering or a site-based environment.

· Strong organisational skills with excellent attention to detail.

· Ability to manage multiple tasks and prioritise workloads effectively.

· Proficient in Microsoft Office applications and document management systems.

· Strong communication and interpersonal skills.

· Ability to work independently whilst supporting a wider project team.

· A proactive and positive approach to problem solving.

Desirable:

· Knowledge of project document control processes.

Why join Knights Brown:

· A supportive culture – be part of a business where people genuinely matter.

· Career development – opportunities to learn, grow and progress within a rapidly expanding contractor.

· Meaningful work – support projects that help build and improve essential infrastructure.

· Employee engagement – work within a business that actively invests in its people and their wellbeing.

· A place you belong – join a team that celebrates success, supports development and values individual contributions.

Our commitment Knights Brown actively promotes inclusiveness across the workplace, creating an environment where each individual has an equal opportunity to achieve their full potential and where employees feel respected and valued. A diverse and skilled workforce is essential to our success. We are a signatory to the Armed Forces Covenant and welcome applications from members of the Armed Forces Community.